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NCJA Grants Management Training Day

Event Details

September 15, 2019
Hyatt Regency Crystal City (in the Washington A/B room)
9:00 AM – 3:00 PM

Workshop Agenda

Module descriptions and presentations are available below. Click here to view speaker bios.

Welcome and Introduction

9:00 AM – 9:30 AM

Presenter: Tammy Woodhams, Senior Staff Management, National Criminal Justice Association.

US DOJ Grants Financial Management & Progress Reporting Requirements

9:30 AM – 10:30 AM

This session will provide updates from the Bureau of Justice Assistance (BJA) and the Office of the Chief Financial Officer (OCFO). The panelists will provide information and updates on: (1) the OJP Financial Guide and Title 2 Code of Federal Regulations, Part 200, (2) OCFO/Programmatic/OIG monitoring and site visits, common audit findings, and resolution strategies.

In addition, the OCFO will address your questions regarding de minimis cost rates, match funding and subrecipients vs contractors. BJA will provide updates on the special conditions attached to federal awards, the Performance Measurement Tool, and the US DOJ’s grant management system (GMS). Participants will have an opportunity to ask questions throughout the session.


  • Tracey Trautman, Deputy Director, Bureau of Justice Assistance, Office of Justice Programs, US DOJ (view presentation)
  • Michael Williams, Staff Accountant/Trainer, Office of Chief Financial Officer, Office of Justice Programs, US DOJ (view presentation)


10:30 AM – 10:45 AM

The Role of the State Administering Agency (SAA) in the Administration and Monitoring of Byrne JAG and Other Grant Funds – Experiences in the States

10:45 AM – 11:30 AM

As a grant manager responsible for Byrne JAG and other federal grant programs you are well aware of all the moving pieces and requirements between the initial grant application process and progress reporting. One wrong move can put your entire program at risk. During this session you will hear how grants managers from other states have successfully administered their grant funding. Learn about processes and tools you can use to develop your RFPs, meet special Byrne JAG and VOCA requirements, monitor subgrantees, and help subgrantees meet reporting and other requirements.


  • Albert Stokes, Grant Administrator, Virginia Department of Criminal Justice Services (view presentation)
  • Mark Fero, Compliance Supervisor, Virginia Department of Criminal Justice Services
  • Ann Scott, Accounting Manager, ND Office of Attorney General (view presentation)

Electronic GMS Show & Tell

11:30 AM – 12:10 PM

During this session, you will hear about what to look for in a grant management system, receive a demonstration of Agate’s Intelligrants platform and hear from your peers about how they use their grant management software to meet their business needs. Whether you are using Excel or a sophisticated grant management system, you will benefit from this discussion.


  • Justin Stojsih, Account Manager, Agate Software (view presentation)
  • Jetta Collett, Assistant Director, Grants Management Division, KY Justice & Public Safety Cabinet

Pick up Lunch (Provided) and Return

12:10 PM – 12:15 PM

How to Squeeze Grant Writing & Measuring Performance into your Day Job

12:15 PM – 1:15 PM

Are you looking for ways to ensure your grant application is competitive? Or wondering how you can balance the time between your other job duties and writing successful grant applications? During this session you will receive guidelines and tips for writing a grant proposal and incorporating it into your daily work. You will receive step-by-step instructions on essential elements and become familiar with a logic model that lay the foundation for a writing a successful application and measuring program impact.

Presenter: Valarie Tickle, Criminal Justice Planning Coordinator, DE Criminal Justice Council (view presentation)


1:15 PM – 1:30 PM

Dialogue with Tracey Trautman and Michael Williams

1:30 PM – 2:15 PM

Back by popular demand. This is one of the few opportunities you will have to have a direct dialogue and ask your questions of Tracey Trautman and Michael Williams. Bring your questions and they will do their best to answer them.


  • Tracey Trautman, Deputy Director, Bureau of Justice Assistance, Office of Justice Programs, US DOJ
  • Michael Williams, Staff Accountant/Trainer, Office of Chief Financial Officer, Office of Justice Programs, US DOJ

Developing Creative Solutions: Roundtables with Your Fellow Grant Management Experts

2:15 PM – 2:45 PM

What are your latest grant-management challenges? During this interactive session you will have a chance to share your questions and learn from the experiences of fellow grant manager professionals from around the country. Use this time to network and identify solutions!

Wrap up and Adjourn

2:45 PM – 3:00 PM