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NCJA Grants Management Training Day

September 15 | 8:30 AM – 3:00 PM

About this Session

The NCJA Grants Management Training Day will be held at the Hyatt Regency Crystal City prior to the Forum. This training event will include presentations and a question and answer session with Bureau of Justice Assistance Deputy Director Tracey Trautman and Michael Williams from the Office of the Chief Financial Officer; presentations from grant managers on processes and tools you can use to meet special Byrne Justice Assistance Grant requirements, monitor sites visits, and help subgrantees meet reporting requirements and includes a round table discussion where participants can share challenges and problems while you learn from and network with your peers.

Registration is $300 per person before July 20 and $350 after this date. Lunch is included.

Session Agenda

Welcome and Introduction
9:00 AM

Presenter: Tammy Woodhams, Senior Staff Management, National Criminal Justice Association.

US DOJ Grants Financial Management & Progress Reporting Requirement
9:00 AM – 10:30 AM

This session will provide updates from the Bureau of Justice Assistance (BJA) and the Office of the Chief Financial Officer (OCFO). The panelists will provide information and updates on: (1) the OJP Financial Guide and Title 2 Code of Federal Regulations, Part 200), (2) OCFO/Programmatic/OIG monitoring and site visits, common audit findings, and site visit results and resolutions strategies (including for VOCA) The OCFO will additionally address your questions re: the deminimus cost rates, match funding and subrecipients vs contractors. BJA will provide updates on the special conditions attached to federal awards, the Performance Measurement Tool, and U.S DOJ’s grant management system (GMS). Participants will have an opportunity to ask questions throughout the session.

As a grant manager responsible for Byrne JAG and other federal grant programs you are well aware of all the moving pieces and requirements between the initial grant application process and progress reporting. One wrong move can put your entire program at risk. During this session you will hear how grants managers from other states have successfully administered their grant funding. Learn about processes and tools you can use to develop your RFPs, meet special Byrne JAG and VOCA requirements, monitor subgrantees, and help subgrantees meet reporting and other requirements.

Presenters: Tracey Trautman, Deputy Director, Bureau of Justice Assistance, Office of Justice Programs, US DOJ, Michael Williams, Staff Accountant/Trainer, Office of Chief Financial Officer, Office of Justice Programs, US DOJ.

Break
10:30 – 10:45 AM
The Role of the State Administering Agency (SAA) in the Administration and Monitoring of Byrne JAG and Other Grant Funds – Experiences in the States
10:45 – 12:00 PM

As a grant manager responsible for Byrne JAG and other federal grant programs you are well aware of all the moving pieces and requirements between the initial grant application process and progress reporting. One wrong move can put your entire program at risk. During this session you will hear how grants managers from other states have successfully administered their grant funding. Hear about processes and tools you can use to develop your RFPs, meet special Byrne JAG and VOCA requirements, monitor sites visits, and help subgrantees meet reporting requirements.

Lunch (Provided) Electronic GMS Show and Tell
12:00 PM – 1:00 PM

During this session, you will hear from your peers about some of the software options available for managing grants. Whether you are using excel or a sophisticated grant management system, you will benefit from this discussion.

Break
1:00 PM – 1:15 PM
Dialogue with Tracey Trautman and Michael Williams
1:15 PM – 2:15 PM

Back by popular demand. This is one of the few opportunities you will have to have a direct dialogue and ask your questions of Tracey Trautman and Michael Williams. Bring your questions and they will do their best to answer them.

Presenters:Tracey Trautman and Michael Williams
Developing Creative Solutions: Roundtables with Your Fellow Grant Management Experts
2:15 PM – 2:45 PM

What are your latest grant-management challenges? During this interactive session you will have a chance to share your questions and learn from the experiences of fellow grant manager professionals from around the country. Use this time to network and identify solutions!

Wrap up and Adjourn
2:45 PM – 3:00 PM