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NCJA Grants Management Training Day

Event Details

September 15, 2019
Hyatt Regency Crystal City (in the Washington A/B room)
9:00 AM – 3:00 PM
Registration: $300/person (includes lunch)

Workshop Agenda

The training will be held in the Washington A/B room of the Hyatt Regency.

Welcome and Introduction

9:00 AM – 9:30 AM

Presenter: Tammy Woodhams, Senior Staff Management, National Criminal Justice Association.

US DOJ Grants Financial Management & Progress Reporting Requirements

9:30 AM – 10:30 AM

This session will provide updates from the Bureau of Justice Assistance (BJA) and the Office of the Chief Financial Officer (OCFO). The panelists will provide information and updates on: (1) the OJP Financial Guide and Title 2 Code of Federal Regulations, Part 200, (2) OCFO/Programmatic/OIG monitoring and site visits, common audit findings, and resolution strategies.

In addition, the OCFO will address your questions regarding de minimis cost rates, match funding and subrecipients vs contractors. BJA will provide updates on the special conditions attached to federal awards, the Performance Measurement Tool, and the US DOJ’s grant management system (GMS). Participants will have an opportunity to ask questions throughout the session.


  • Tracey Trautman, Deputy Director, Bureau of Justice Assistance, Office of Justice Programs, US DOJ
  • Michael Williams, Staff Accountant/Trainer, Office of Chief Financial Officer, Office of Justice Programs, US DOJ


10:30 AM – 10:45 AM

The Role of the State Administering Agency (SAA) in the Administration and Monitoring of Byrne JAG and Other Grant Funds – Experiences in the States

10:45 AM – 11:30 AM

As a grant manager responsible for Byrne JAG and other federal grant programs you are well aware of all the moving pieces and requirements between the initial grant application process and progress reporting. One wrong move can put your entire program at risk. During this session you will hear how grants managers from other states have successfully administered their grant funding. Learn about processes and tools you can use to develop your RFPs, meet special Byrne JAG and VOCA requirements, monitor subgrantees, and help subgrantees meet reporting and other requirements.


  • Albert Stokes, Grant Administrator, Virginia Department of Criminal Justice Services
  • Mark Fero, Compliance Supervisor, Virginia Department of Criminal Justice Services
  • Ann Scott, Accounting Manager, ND Office of Attorney General

Electronic GMS Show & Tell

11:30 AM – 12:10 PM

During this session, you will hear about what to look for in a grant management system, receive a demonstration of Agate’s Intelligrants platform  and hear from your peers about how they use their grant management software to meet their business needs. Whether you are using Excel or a sophisticated grant management system, you will benefit from this discussion.


  • Justin Stojsih, Account Manager, Agate Software
  • Jetta Collett, Assistant Director, Grants Management Division, KY Justice & Public Safety Cabinet

Pick up Lunch (Provided) and Return

12:10 PM – 12:15 PM

How to Squeeze Grant Writing & Measuring Performance into your Day Job

12:15 PM – 1:15 PM

Are you looking for ways to ensure your grant application is competitive? Or wondering how you can balance the time between your other job duties and writing successful grant applications? During this session you will receive guidelines and tips for writing a grant proposal and incorporating it into your daily work. You will receive step-by-step instructions on essential elements and become familiar with a logic model that lay the foundation for a writing a successful application and measuring program impact.

Presenter: Valarie Tickle, Criminal Justice Planning Coordinator, DE Criminal Justice Council


1:15 PM – 1:30 PM

Dialogue with Tracey Trautman and Michael Williams

1:30 PM – 2:15 PM

Back by popular demand. This is one of the few opportunities you will have to have a direct dialogue and ask your questions of Tracey Trautman and Michael Williams. Bring your questions and they will do their best to answer them.


  • Tracey Trautman, Deputy Director, Bureau of Justice Assistance, Office of Justice Programs, US DOJ
  • Michael Williams, Staff Accountant/Trainer, Office of Chief Financial Officer, Office of Justice Programs, US DOJ

Developing Creative Solutions: Roundtables with Your Fellow Grant Management Experts

2:15 PM – 2:45 PM

What are your latest grant-management challenges? During this interactive session you will have a chance to share your questions and learn from the experiences of fellow grant manager professionals from around the country. Use this time to network and identify solutions!

Wrap up and Adjourn

2:45 PM – 3:00 PM

Presenter Bios

Ann Scott

Accounting Manager North Dakota Office of Attorney General

Ann Scott has over twelve years of grant experience and serves as a leader, mentor, and supervisor to four grants staff members and one accounting staff member. Ann and her team manage over 35 state and federal grant programs, with each grant manager responsible for both the programmatic and financial aspects of grant management.  She and the JAG grant manager worked together to develop North Dakota’s JAG Strategy Plan. Ann received her first Bachelor’s degree in Business Administration with Marketing and Management concentrations in 1997.  Nearly fifteen years later, while employed with the ND Attorney General’s office, Ann returned to school to complete a second Bachelor’s degree in Accounting, followed by a Master’s in Business. She recently transitioned from grants management to a new position in which she prepares, presents, and tracks the agency budget. Ann is also the sole proprietor of Broom N’ Zoom Cleaning & Errand Service which has been in existence for a little over three years and employs seven part-time cleaners and serves over 45 clients. She has two children, Eve (17) and Xavier (15).

Justin Stojsih

Account Manager Agate Software

Justin Stojsih is an Account Manager based out of Agate Software’s Okemos, Michigan headquarters. His six years of experience working with government agencies on selecting software platforms that meet their needs combined with his five years of teaching experience allow him to understand the needs of his current and prospective clients, and communicate those needs to Agate Software’s technical teams in order to implement the best possible grants management system for each agency.

Albert Stokes

Grants Administrator Virginia Department of Criminal Justice Services

Albert Stokes is Grants Administrator for the Virginia Department of Criminal Justice Services.  In this capacity, he is the primary point of contact for DCJS’ (State Administering Agency) federal awards. His responsibilities include working with staff to assist in oversight of the financial and programmatic reporting of federal and state awards. Additionally, Albert is responsible for ensuring that the Agency remains in compliance with federal and state grantors’ guidelines.  Prior to being named Grants Manager, he served as DCJS’ Violent Crime Reduction Coordinator and Law Enforcement Grants Supervisor.

Valarie Tickle

Criminal Justice Planning Coordinator Delaware Criminal Justice Council

Valarie Tickle is currently a Criminal Justice Planning Coordinator at the Delaware Criminal Justice Council. She has been with the Council for nineteen years. She is a subject matter expert on criminal justice grant writing and has submitted numerous successful competitive grant applications totaling over fifteen million dollars. Valerie is the Coordinator for various criminal justice grants and projects including the Adult and Juvenile Second Chance Act reentry funds, Justice Reinvestment Initiative, Adult Drug Court Enhancement, Prison Rape Elimination Act, Project Safe Neighborhoods, Adam Walsh Implementation, Harold Rodgers Prescription Drug Monitoring program, MacArthur Foundation Safety and Justice Challenge Innovation Funds and the National Criminal Justice Reform Project. She is a grant writing instructor and has presented nationally and locally to hundreds of attendees. She is a member of the State’s reentry Individual Assessment, Discharge and Planning Team (I-ADAPT) and the Delaware Interagency Council on Homelessness (DICH). Valerie received a B.S. from the University of Delaware in Criminal Justice with a minor in Psychology.

Tracey Trautman

Deputy Director, Programs Office Bureau of Justice Assistance

Tracey Trautman is the Deputy Director for the Programs Office within in the Bureau of Justice Assistance. In this capacity, she provides oversight for all grants management activity within BJA, including application review, award processing, liaison with grantees, performance measurement and programmatic grant monitoring. BJA awards approximately 1,500 new grants each year, while managing a portfolio of almost 4,000 open and active grants worth approximately $2 billion dollars. She also manages the development and execution of all formula grants and payment programs within BJA, including OJP’s flagship program, the Justice Assistance Grant (JAG). Prior to her position at DOJ, Tracey worked at the Department of Homeland Security’s Grant Programs Directorate (GPD) as the Deputy Assistant Administrator, with responsibility for the oversight of all programmatic and financial activities for the DHS/FEMA preparedness grant programs. She holds a bachelor’s degree in Communications from North Dakota State University, a Master of Public Administration from George Mason University in Virginia and a master’s degree in Strategic Studies from the U.S. Army War College.

Michael Williams

Staff Accountant/Trainer, Grants Financial Management Division
Office of the Chief Financial Officer (US DOJ)

Michael Williams is a Staff Accountant/Trainer at the U.S. Department of Justice, Office of Justice Programs (OJP), Office of the Chief Financial Officer (OCFO), Grants Financial Management Division (GFMD). Michael assists the branch manager in the Financial Service Branch II (Oversight and Evaluation) which is responsible for reviewing applications for funding, reviewing conference cost submission, conducting site visits, hosting Financial Training Seminars, create and conduct specialized/ad-hoc training, write policy and procedures to be utilized by both OJP staff and grantees, and updates the OJP’s Financial Guide.  In addition, Michael serves as a facilitator for the OJP Financial Management Training Seminars which are hosted in Washington, D.C. for OJP’s grant recipients.